Avoiding Common Errors in Drug Test Collections

When it comes to drug testing, ensuring accuracy and compliance is paramount. Whether it's a routine screening or a post-accident test, employers rely on collection sites to handle the process professionally and flawlessly. However, like any procedure, there's room for error.

Here's a rundown of the most common mistakes that can occur during drug test collections, and what collectors need to know to avoid them.

1. Temperature Marking Oversight: It's a small detail with big implications. Forgetting to mark the temperature of the specimen on the form can jeopardize the validity of the test. Collectors, often rushed, may overlook this crucial step. However, it's a correctable error if promptly addressed with the lab or MRO office.

2. Incomplete Information on Forms: Despite advancements in electronic forms, many collections still rely on paper. Incomplete details, such as missing employer information or test instructions, can delay the process. Employers must ensure all necessary information is provided to avoid setbacks.

3. Improper Sealing Procedures: Collectors sometimes deviate from proper sealing protocols, such as initialing security seals while still on the form. While not test-canceling, it's considered an error by DOT standards and warrants retraining.

4. Failure to Perform Observed Tests: Directly observed collections are mandated in certain situations, yet sometimes overlooked. Corrective action is necessary if this error isn't promptly addressed on the same day.

5. Inadequate Site Security Measures: Ensuring the integrity of the collection site is essential to minimize tampering risks. Employers can conduct mock collections to verify adherence to security procedures.

6. Sealing and Signing Oversights: Forgetting to seal specimens or sign chain of custody forms is a critical error that can nullify the test. Retraining is essential to prevent these avoidable mistakes.

7. Specimen Misplacement: Human error can lead to specimens being placed in the wrong lab box for pickup. While labs often cooperate to rectify this, it may still cause temporary delays in testing.

8. Incorrect Form Usage: Utilizing the wrong form, whether DOT or non-DOT, can complicate matters. Employers must ensure the appropriate form is used for each test, correcting errors promptly if they occur.

9. Premature Donor Dismissal: Federal regulations mandate a specific timeframe for testing, even if it means accommodating donors for up to three hours. Dismissing donors prematurely can result in test cancellations or the need for retests.

10. Failure to Conduct Breath Alcohol Tests: Employers must communicate the need for breath alcohol tests clearly. While some situations mandate it, others require employer input to ensure compliance.

In conclusion, while drug testing procedures aim for accuracy and reliability, human error can still occur. Specimen Collectors play a crucial role in mitigating these risks by providing thorough information, conducting regular training sessions, and ensuring adherence to regulations. By addressing and preventing common errors, collectors can maintain the integrity of their drug testing business and promote a safe and drug-free workplace environment.